Pharmacy Billing Software
with Accounting, Inventory
& Expiry Management
Run your pharmacy with complete control using integrated billing, inventory, accounting, and expiry management. Whether you run a single medical shop or multiple outlets, get real-time visibility into sales, stock, margins, and cash flow every day.
Key Features of Retail Pharmacy POS Software.
Our pharmacy software offers a complete range of features to streamline your operations and ensure compliance.
Inventory Management
Track every medicine, consumable, and supply in real time across all your pharmacy locations.
- Real-time stock level monitoring
- Automated low-stock reorder alerts
- Batch number & supplier tracking
- Multi-location inventory sync
- Non-moving stock identification
- Stock audit & adjustment tools
Expiry Management
Never sell an expired medicine again. Automatic batch-level expiry tracking with FIFO enforcement.
- Automatic alerts at 30, 14, and 7 days
- Batch-level expiry management
- FIFO stock dispensing enforcement
- Short-expiry report by supplier
- Expired stock write-off tracking
Billing & POS
Super-fast, accurate billing at the dispensing counter with real-time inventory sync on every transaction.
- Barcode scanning for instant checkout
- Generic name & substitute lookup
- Mobile money & card payment support
- Discount & promotion management
- Auto-print receipts & invoices
- Rack & shelf location during billing
Purchase Management
Smart, automated procurement so you always buy the right medicines at the right time from the right supplier.
- Automated reorder suggestions
- Supplier-wise purchase history
- Purchase rate discrepancy alerts
- Purchase order generation
- Goods received note (GRN) tracking
Reports & Analytics
Make confident decisions with instant pharmacy-specific reports available on any device, anytime.
- Short-expiry reports by batch/supplier
- Best-selling & slow-moving item reports
- Daily/weekly/monthly sales summaries
- Customer-wise purchase history
- Profit & loss statements
- TRA-compliant tax reports
Pharmacy Accounting
Full double-entry accounting integrated with every sale, purchase, and expense — nothing to enter twice.
- Automated bookkeeping from POS
- Profit & loss, balance sheet reports
- Cash flow management
- TRA VAT & tax compliance
- Bank reconciliation
Customer Management
Build lasting patient relationships with purchase history, loyalty programs, and timely medication reminders.
- Patient profiles & purchase history
- Prescription history per customer
- Loyalty points & gift vouchers
- SMS alerts for medication reminders
Get a Full Control of Your Pharmacy
Everything a growing pharmacy needs connected in a single cloud platform
Integrated Accounting
Full double-entry accounting with P&L, balance sheet, and cash flow reports generated automatically from every sale and purchase.
Multi-Branch Management
Manage all pharmacy branches from one dashboard. Centralized pricing, stock transfers, and consolidated reports across all locations.
Sales and Invoices Tracking
Track all the sales and invoices and monitor outstanding balances
Cloud Access
Monitor your pharmacy from anywhere. Check stock levels, approve purchase orders, and review sales from your any device with internet.
Supplier Management
Track all suppliers, manage purchase orders, record deliveries, and monitor outstanding payments and purchase discrepancies.
HR & Payroll
Manage pharmacists, cashiers, and support staff automated payroll, NSSF & PAYE compliance, and leave management included.
Never Lose Money to Expired Medicines Again
Our intelligent expiry tracking monitors every batch and alerts you well before any product reaches its expiry date saving money and protecting your patients
Critical alerts under 7 days
Immediate alerts so you act before any medicine expires on the shelf.
30-day advance warnings
Plan clearance or supplier returns early to minimize financial loss.
Use older stock first
The system automatically sell the oldest items before the new ones.
Supplier-wise expiry reports
See which suppliers deliver medicines with shorter shelf lives and negotiate better.
| Medicine | Batch | Stock | Expiry Date | Days Left | Status |
|---|---|---|---|---|---|
| Amoxicillin 500mg | AMX-2024-08 | 48 pcs | 21 Mar 2026 | 3 days | Critical |
| Metronidazole 200mg | MTZ-2024-12 | 12 pcs | 1 Apr 2026 | 14 days | Warning |
| Metformin 850mg | MET-2025-01 | 120 pcs | 9 Apr 2026 | 22 days | Warning |
| Panadol Extra (24s) | PAN-2025-03 | 340 pcs | Aug 2026 | 5 months | OK |
| Vitamin C 1000mg | VTC-2025-04 | 200 pcs | Dec 2026 | 9 months | OK |
| ORS Sachets (Oral) | ORS-2025-02 | 8 pcs | Jan 2027 | 10 months | OK |
Complete Control on Pharmacy Chain Stores
Whether you have 2 branches or 20, Nextaccounting gives you centralized visibility and control with outlet-level flexibility.
Excess stock transfer between outlets
Move overstock from one branch to another based on real-time demand data.
Short-expiry transfer to warehouse
Automatically identify and transfer near-expiry stock for bulk clearance or return.
Real-time business analytics per branch
Compare branch performance and make data-driven stocking decisions.
Warehouse consolidates branch indents
Head office converts multi-branch indent requests into a single optimized purchase order.
Hierarchical access control
Assign roles per branch cashier, manager, owner with granular permission settings.
Simple, scalable pricing.
No extra charges. No hidden fees.
Get Started & Organise Your Pharmacy Business with Nextaccounting Today
Nextaccounting is an all-in-one platform that helps you manage Sales, Inventory, Expiry, HR & Payroll, Accounting, and Taxes so you can focus on serving your patients and growing your pharmacy.
- 7-day free trial
- No credit card required
- Set up in under 30 minutes
- Local support: 0750 907 799